A cash drawer monitoring tool is available on the Payments Report tab. There are three sections:
- Daily Bookkeeping
- Cash Reconciliation
- Daily Deposit
By filling in the numbers throughout the day, you will have a record of where your cash went.
This is where you begin by entering the amount counted in the drawer in the morning. If you are adding or removing cash from a save, you can adjust this in the box, or make an adjustment later with the Drawer Adjustment field below.
Starting Drawer defaults to zero, reinforcing the best practice of having morning staff count and confirm their drawer count. They can check the previous day's ending count to clarify any differences. It does not autofill with the previous day's count.
Throughout the day, any cash taken from or added to the drawer should be documented here. This does not include customer transactions, but adjustments for other reasons. For example, if you have collected some large payments, and don’t want the cash sitting in the drawer, you can remove some and document it in the Adjustments field.
If money is used for expenses, there is another section for documenting that.
At the end of the day, the cash in the drawer is counted, and the total is input into the End Of Day Drawer Count field.
Anytime data is input to the Cash Drawer Tile, the Reconciliation Tile will reflect the change in real time. At the end of the day, you will be able to see all that happend. If there is an imbalance, it will appear in the Cash Drawer Count Difference field. The Cash Collected amount is taken from the day’s recorded cash payments.
The last tile is for documenting deposits. Check Deposit information is gathered from the day’s payments, like the Cash Collected amount in the Reconciliation Tile. If any cash drops or bank deposits are made after hours, they are to be noted here.
An Example
Let’s say you normally keep $200 in the cash drawer for change. One day you come in, count the drawer, and find $195. You make a note of it, and add $5 to the drawer to fill it back up. This $5 is noted as an Adjustment In in the Cash Drawer field. Throughout the day, cars are fixed, and money is collected. At one point, a large bill is paid in cash, and you decide to take some out for safe keeping. You remove $1,000, and note that in the Cash Drawer Adjustments field. You also buy a couple pizzas for the crew, and pay for that from the drawer. That is then noted in the Expenses field. At the end of the day, you count the drawer again, finding $122.
The Reconciliation Tile now reflects all this information, and shows us that $1 has gone missing.
You can still adjust the numbers in the cash drawer tile at this point. If you were to count the drawer again, and find the missing dollar, you could simply input the new EOD Drawer Count and the Reconciliation Tile would adjust accordingly.
Finally, we can see in the Deposit Tile the total in the drawer for tomorrow, as well as the amount of checks on hand to deposit.
Daily Summary
Once all the information has been entered, you can click the Close the Day button to lock in the data. When you do, you will be presented with a modal summarizing all the numbers. After you click the Close button in the modal, the three tiles will fade gray, and you will not be able to change anything.
The Next Day
The next day, the process is repeated. The drawer is counted in the morning, and adjusted as needed. In this case, you expect to find $122 in the drawer. This can be confirmed by looking at the previous day’s report.
The cash drawer summary will first show $0 to begin the day. You would input $122 to the Starting Drawer Count, and add $78 as Adjustment In to bring it to the normal starting amount ($200) Having done this, you will now see these amounts reflected in the Reconciliation Tile.
And that completes the cycle. You can now monitor the cash flow in and out of the drawer through Shop Manager.
*Note: This is just the first iteration of this tool. Future enhancements are planned, coming soon.